Exhibitor Terms and Conditions

1. Contract

Each exhibitor will be required to sign a Bloomsday Trade Show 2012 Exhibitor Contract. After reserving booth space by returning the linked form with your payment, the Contract will be sent to you for your signature. All booth reservations are subject to the return of the signed Contract within ten (10) business days.

2. Cost

$750.00 per booth (plus an additional $50.00 if food or beverage served). Checks are payable to Lilac Bloomsday Association. Limited booth space available. First come, first served! A $50.00 late fee will be charged after April 1. The rental fee is refundable only if written notice of cancellation is received by the Lilac Bloomsday Association on or before April 1, 2012, less a $50.00 handling fee per booth. Absolutely no refunds after April 1.

3. Booth Parameters

Booths are 10" X 10" and include a backdrop, side skirts, electricity (500 watts), one 8" X 24" table and one chair. Call LCD Exposition Services at (509) 325-9656 if you need additional equipment, storage, phone lines, etc. For additional electrical needs, contact the Spokane Public Facilities District at (509) 279-7000. (All additions are at the exhibitor's expense.)

4. Set-Up/Tear-Down

Early set-up is strongly recommended due to limited parking and congestion in the loading area. Early set-up is available on Thursday, May 3^rd from 3:00 p.m. until 7:00 p.m. Opening day set-up must be done between 7:00 a.m. and 10:30 a.m. on Friday, May 4^th. Loading dock doors will be locked at 10:30 a.m. Trade Show exhibits must remain open and staffed at all times until the end of the show at 6:45 p.m. on Saturday, May 5^th. Tear-down may begin only after the public has exited premises.

5. Parking

Parking is not available at the Convention Center. There will be space available during unloading/loading times, but not for parking. There are several lots on nearby blocks where you can pay to park, as well as some long-term metered parking in the area. The Downtown Spokane Partnership has developed a map showing parking in the area of the Exhibition Hall that you can view at www.downtownspokane.net.

6. Indemnification

Each exhibitor will be required to hold the Lilac Bloomsday Association, its agents, sponsors and volunteers, the City of Spokane, and the Spokane Public Facilities District harmless from any claims arising from its activities and to provide proof of insurance. Insurance must be obtained at the exhibitor's own expense, for bodily injury and property damage liability insurance written on an occurrence form with combined bodily injury and property damage limits in an amount no less that $1,000,000 per occurrence. Proof of insurance should be provided to the Lilac Bloomsday Association along with the signed Bloomsday Trade Show 2012 Exhibitor Contract. If you are an independent vendor looking for coverage for the Trade Show, please contact Arleatta Williams at the Bloomsday office.

7. Sample Distribution

Product literature and product samples may be distributed in the booth of each exhibitor. Food samples may not exceed one (1) ounce and beverage samples may not exceed two (2) fluid ounces. There is an additional charge of $50.00 for Exhibitors providing food or beverage samples. All Exhibitors distributing food or beverage samples must contact Center Plate at 509-279-7395 before April 18, 2012, for prior approval of the sampling planned. Exhibitors will lose sampling privileges if this approval is not obtained. Food and beverage samples must be approved by the Spokane County Health District at 509-324-1560 Ext. 2 (by April 18 to avoid late fee). No Exhibitors may stand in or utilize aisles or lobby areas for the sale or distribution of product, literature or samples. The Lilac Bloomsday Association urges you to use recyclable cups and/or packaging for product sampling. These sampling rules do not apply to Bloomsday Major Sponsors.

8. Compliance with Laws

Each Exhibitor will agree to comply with all applicable Federal, State and local laws, ordinances, rules and regulations including all fire codes and health regulations. Any use of tents or awnings is prohibited due to fire regulations.

9. Courtesy

Exhibitors are expected to respect the rights of other Exhibitors. You must stay within the boundaries of your booth, not use aisles or utilize space over dividing walls into another Exhibitor's area. Bloomsday has the right to prohibit lights, sounds, smells or activity that interferes with other Exhibitors.

10. Refusal of Space

The Lilac Bloomsday Association reserves the right to deny Trade Show booth space to Exhibitors whose products, services or other use of booth space is not, in the Lilac Bloomsday Association's sole judgment, fundamentally related to running, health, fitness or community service, or which is not in keeping with the family oriented nature of Bloomsday.

For additional information on the Bloomsday Trade Show, contact Arleatta Williams at the Bloomsday office.